Training binders are standard with any instructor-led training courses and have been for years. These resources contain an overabundance of information including policies, procedures, skill development aides, and even complex operational procedures that are indisputably important to new hires and all employees.
During instructor-led classes, these binders are used by the instructor as he’s following the agenda and leading the class. Once the classroom training is concluded, those binders often find a home nestled into a book shelf or closet never to been seen again.
The irony is that training materials often contain wonderful bites of information that, if accessible, would be powerful reference tools. However, it’s hard to find or search for information in 3 ring or coil bound binders. If you’re thinking there has to be a better way, then you’re right. Here are 7 signs that it’s probably time for your company to leave the training binders behind and migrate your existing material to mobile solutions:
- Your materials aren’t being used after the training class is over.
Training binders are clunky, heavy and difficult to reference. It isn’t practical for your employees to carry them around, therefore they are not likely to use them outside of the classroom. Not to mention, trying to find or search for a specific page or topic in a training binder is frustrating and time consuming.
- You’ve noticed a trend of “skill decay” in your workforce.
There’s a big difference between classroom learning and application of what was taught. If your employees don’t apply what they learned soon after training and on a consistent basis, chances are they lose most of it. Printed materials add to skill decay, since referencing the material quickly is nearly impossible.
- Printing and shipping costs are skyrocketing.
Your printed training manual is potentially hundreds of pages and dozens of sections long. Printing all that content and the time it takes to assemble the binders and transport or ship to the training site is extremely expensive and labor intensive.
- You’re frequently needing to make content changes and updates, but it’s incredibly difficult to re-disperse your updated materials.
The costs to print and ship the first time are enough to make a training budget tight, but consider updates and changes thrown into the mix! If you find that your training materials are needing updates and changes on a consistent basis, your company has outgrown printed training binders.
- Your learners want a mobile solution for training materials.
As technology continues to take over the world, information gathering and learning has evolved. Your workforce is craving digital and mobile access to everything these days, and training materials are no exception. There is an effective way to give them digital access to materials and save your company money simultaneously.
- You want full control of your training materials and analytics about how they’re being used.
It’s extremely difficult to track usage of materials when they’re printed. Your employees could share the information with anyone, and the company would never know it. Analytics about how the information is being used by your employees helps prove the ROI of training because you can show when they referenced the materials. In addition, permission settings make it easy to control who has access to your training materials and for how long.
If your company is experiencing any of these signs within your ILT programs, then its time to move your training materials to a mobile digital solution.